Stop building rotas, start running them

Build a staff roster in minutes, fill gaps without the phone calls, and see your staffing across every site with care rostering software from Syncurio.

See it in action

image of two women building a roster using a laptop, featured to demonstrate the rostering system provided by syncurio

The care rostering system that takes minutes, not hours

Syncurio’s rostering system was built by care home operators who got tired of the spreadsheet shuffle. We designed it for speed, for visibility, and for how care homes work.

Templates mean you’re not starting from scratch. Drag-and-drop means changes take seconds. And because everything’s connected – across all your sites – you always know who’s available, who’s already working, and who can pick up that extra shift.

Your existing spreadsheet rota is eating your week

Hours lost to manual scheduling

Building rotas or budgets in Excel means starting from scratch every time. You’re copying last week’s pattern, and manually checking everyone’s availability. That’s time you could be spending on the floor.

Double-bookings you don’t catch

When you run multiple sites, staff often work across them. Without visibility, you’re scheduling someone who’s already committed elsewhere. The conflict only surfaces when they don’t show up – and by then, you’re scrambling.

Last-minute gaps that go to agency

You don’t know who’s available until you phone them. By the time you’ve worked through your list, the shift starts in two hours and your only option is agency staff at premium rates.

How Syncurio’s rostering system works

Build budgets and rotas from templates

Build your budget, align it to your roster, and analyse. Create your standard patterns once, then apply them with a click. Weekly templates, rotating patterns, seasonal adjustments: whatever works for your home.

Drag-and-drop adjustments

When things change – and they always do – moving shifts is instant. Drag a shift to a different day, a different time, a different person. The system shows you conflicts before you create them.

care home roster software syncurio scaled

See availability
at a glance

Who’s on holiday? Who’s already working? Who’s available and likely to pick up extra hours? The dashboard shows you everything. No more guessing, no more cross-referencing.

Connected to everything else

Your rostering system doesn’t live in isolation. When staff clock in, it checks against their scheduled shift. Clocking data flows straight to payroll. Holiday bookings automatically block out availability. It all works together – because it was built to.

Time & Attendance: Staff clock in against their rostered shifts. Anomalies get flagged automatically.
Payroll: Hours worked flow directly into payroll calculations. No manual data entry.
Absence Management: Holidays and sickness are visible on the roster. Can’t schedule someone who’s off.
Reporting: See labour costs by shift, by role, by home. Understand what your roster is really costing.

The impact

Metric	Result
Hours saved	Operators save 12-13 hours a month on shift filling alone
Agency reduction	30% lower agency spend through better internal visibility
No double-bookings	Multi-site visibility prevents scheduling conflicts
Staff satisfaction	Clear schedules and easy shift requests improve retention

What our clients say

★★★★★

“With the touch of a button, their care home rostering system means you can see the dashboard from all homes. You can see everything in regard to visa compliance and any alert you need to be aware of“

Howard – Director of a Large Care Group

Rotas that work for everyone

A rostering system designed around care home shifts

Care homes run around the clock, with days, nights, long days and on-call cover across carers, nurses, domestic and kitchen teams. A generic scheduling tool rarely copes. Syncurio’s rostering system was built for exactly these patterns.

Budgets and rotas are built together, so you can see the cost of a rota before you publish it. Staff working across more than one home are visible everywhere, and anyone on holiday, off sick or not cleared to work is blocked from shifts automatically.

The rostering system also helps you stay on the right side of the working time rules and sponsored worker hour limits, flagging problems before a shift is assigned rather than after it has been worked.

Rostering system FAQs

Can staff see their shifts?

Yes. Staff can see their shifts clearly and request changes, which reduces missed shifts and last-minute calls.

Does the rostering system connect to payroll?

Yes. Staff clock in against their rostered shift, anomalies are flagged, and approved hours flow straight into payroll.

Can we roster across several homes?

Yes. See who is available, who is already working and who can pick up extra hours across every site, without double-booking anyone.

See rostering in action

Book a demo and we’ll show you exactly how Syncurio handles rostering. We’ll walk through building a rota, filling a gap, and seeing your staffing across sites – all in 20 minutes.

Book a demo